Limited instructions on how to calculate fees and taxes for deeds and contracts can be found below:
IMPORTANT! Need more help on how to calculate a deed? Please call your local circuit court. Please call your local circuit court and ask to speak with someone in the record room or deed section. They will be able to assist you with the proper standards of recording deed and contract instruments.
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Fees and Taxes for Deed Calculation HELP
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| Enter Deed Type Code |
Use the arrow to scroll down the drop down list and cursor select the code. If you don't know the type, use the Description of Deed Type Codes to find the code that shows what type of instrument you are calculating. Use the arrow key to scroll down to find the type code. |
| Enter a Grantor Exempt indicator. |
This shows if the grantor is exempt from state and local taxes under statute. The default indicator is N for no. If a grantor is exempt enter a Y in this field. |
| Enter a Grantee Exempt indicator. |
This shows if the grantee is exempt from state and local taxes under statute. The default indicator is N for no. If a grantee is exempt enter a Y in this field. |
| Enter the deed's Consideration amount. |
The default is $0.00. Leave blank if there is no real property value or interest to consider. This amount is used to calculate grantor and grantee taxes based on one value for such deed types as Deed of Bargain and Sale (DBS) and Deed of Trust (DOT).
The default is $0.00. Leave blank if there is no real property value or interest to consider. This amount is used to calculate grantor and grantee
taxes based on one value for such deed types as Deed of Bargain and Sale (DBS) and Deed of Trust (DOT).
NOTE 1: For Deeds, under Virginia law, every
deed admitted to record, except a deed exempt from taxation by law, is subject to a state recordation tax based on the consideration of the deed or
the actual value of the property conveyed, whichever is greater.
NOTE 2: For Deeds of Trust and Mortgages, under Virginia law, a state recordation
tax is imposed on the amount of bonds or other obligations secured thereby.
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| Enter the deed's Assume/Value amount. |
The default is $0.00. Leave blank if there is no second real property value or interest to consider. This amount is used to calculate separate grantor and grantee taxes based on two values for such deed types as Deed of Assumption (DOA), Deed of Exchange (DEX), and Modified Deed of Trust (DTM).
NOTE 1: For Deeds, under Virginia law, every
deed admitted to record, except a deed exempt from taxation by law, is subject to a state recordation tax based on the consideration of the deed or
the actual value of the property conveyed, whichever is greater.
NOTE 2: For Deeds of Trust and Mortgages, under Virginia law, a state recordation
tax is imposed on the amount of bonds or other obligations secured thereby.
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| Enter the Locality Percent. |
This is the percent of consideration for local tax calculation. The default is 100 for 100%. If the deed is split between localities, type the local tax percent. For example, a deed is split 80-20 between two localities. The deed has to be recorded at both courts. The 1st court enters the deed's consideration amount and the locality percent of 80. The system calculates 100% state and 80% local taxes. The 2nd court enters 20 and the system calculates the remaining 20% local tax amount due. The 2nd court does not calculate any state taxes. |
| Enter the number of Pages. |
The default is 0. This number shows the total number of deed pages to be recorded and indexed. There is a clerk fee based on the total number of pages for a deed with or without a plat no larger than 8 1/2" x 14". For deeds with 10 or fewer pages, the fee is $14.50. For deeds with 11-30 pages, the fee is $28.50. For deeds with 31 or more pages, the fee is $48.50. NOTE: A plat no larger than 8 1/2" x 14" is counted as an additional page. Plats greater than 8 1/2" x 14" are over-sized and subject to a separate fee. Use the Deed Type Code of OPM to calculate this separate fee for an over-sized plat or map. |
| Enter the number of Names. |
The default is 0. This number shows the total number of grantee names to be indexed. |
| Enter the number of oversize plats in #O/P |
This is the number of oversize plat sheets recorded with the deed that are larger than 8 1/2" x 14". The price is $20 for one sheet.
NOTE: When a plat sheet smaller than 8 1/2" x 14" accompanies a deed, the plat pages are counted as additional pages of the deed. |
| Electronic Filing Fee |
The court may charge an additional fee of up to $5 per document for each instrument recorded electronically in accordance with the Uniform Real Property Electronic Recording Act. Check with the court for the specific fee charged to electronically record a document. |
| Credit Card Convenience Fee |
If payment is made by credit card, the court charges a credit card convenience fee not to exceed 4% of the amount paid. Check with the court for the specific fee charged for a credit card payment. |
| Click the "Calculate" button. The Total Fees/Taxes displays for you. If you have more deeds to calculate, click the "Reset" button and enter your new deed types. |
This is the total fees/taxes calculated for the deed type. If you entered more than one deed type, the grand total and number of deeds is displayed at the top in blue. |
| Select the Details option to view or print a detailed account code breakdown of a calculation. |
Once the fees/taxes are calculated, the word "View" is displayed beside the deed in the Details column. When you select "View", a detailed breakdown of costs will display and can be printed as needed. |
| Click the View or Print Deed Fee Schedule link to see example deed calculations. |
Click the "View or Print Deed Fee Schedule" to display deed calculation examples that can be printed as needed. |
